5 Steps To Effectively Use ERP Solutions To Digitize Educational Institution

The technology-enabled infrastructure such as cloud-based systems is rethinking the education landscape.

There’s no denying that the Indian education system is currently going through an extreme transformation. The outbreak of COVID -19 is continuing to aggravate that is making it difficult to predict the reopening of educational institutions. Consequently, the sector is witnessing an exponential increase in the use of ERP solutions to optimise the remote learning and make it easily accessible through virtual mode.  

The technology-enabled infrastructure such as cloud-based systems is rethinking the education landscape. Due to a paradigm shift from physical classroom teaching to online learning, educational institutions have started speeding up their digitization process. The adoption of integrated and smart solutions is providing automated academic and non-academic operations to schools and colleges. Here are five actionable steps that could help the schools to enter into the digital era and make an impact through ERP solutions. 

Give time to brainstorming 

Before getting started with the integration of ERP solutions, educational institutions must spend ample time on brainstorming. During this uncertain time when everyone has to rely on remote learning, it is imperative to analyse the challenges that the authorities need to address by deploying ERP software. For instance, an educational institution could create a list of objectives after identifying the set of challenges that helps in implementing an ERP system to streamline all work processes and improve the efficiency of academic and non-academic activities. The key objectives should revolve around simplifying the management and student activities, driving efficiency, and transparency while ensuring data security.  

Choose ERP vendor carefully 

ERP system is essentially the core of handling internal processes of schools, colleges, and universities. It is not a software that just digitizes the management and administrative tasks but also benefits students and teachers in enhancing the communication and learning experience. It is significant to ensure that the ERP system the institution is investing in must address its challenges and needs. The first and foremost factor in choosing the system is to identify a reliable vendor that can provide comprehensive support to the authorities.  

For instance, during the ongoing COVID-19 situation, the authorities must invest in a comprehensive ERP solution that has modules for Online Admission & Fees Management System, E-learning for Seamless Teaching-Learning Environment, Online Assessment Tools & BI-powered Analytics for Tracking Student Performance, Communication App for Student-Teacher Collaboration, Choice Based Credit System (CBCS) Software or Outcome Based Education Software for Best Student Learning Outcomes, and Experiential Learning Offerings (as per the guidelines of NEP 2020). 

Invest resources in staff training 

Digitizing the entire education system of a school or college can be daunting, especially for staff that is technologically not advanced. To make the implementation productive, the authorities must invest in staff training that ensures the smooth and seamless deployment of ERP software. Training the staff with technical skills and knowledge enhances efficiency and delivers better learning outcomes. By providing extensive support to staff, it becomes effortless for teachers in planning their activities while being adaptive to the dramatic digital shift.   

Thorough planning for testing 

Implementation of ERP solutions is a multi-stage process that gives quality assurance before it goes fully-live. It has to be thoroughly planned to identify and eliminate the bugs that could cause disruptions. Since the cloud-based ERP solutions include multiple configurations, the authorities should get the functionalities checked beforehand, rather than getting them fixed post the implementation. Besides the functionality testing, ERP testing also covers performance testing and integration testing to resolve minute to major issues and bugs that could affect the activities of the users.  

Go-live and focus on post-implementation support 

There is no doubt that powerful ERP solutions require extensive planning and a decent budget. Implementation of it has to be seamless and meet the objectives and needs of the institution. When the software finally goes live and users begin working on it, there has to be adequate support available from the project management team. A formal structure of post-implementation support should be pre-decided before fully-accepting the solution. Additionally, post-implementation support is required when the institution plans to focus on the up-gradation of the system in the future. Thus, the authorities must focus on post-implementation support from the team for seamless adaptation to the digital work processes.  

Considering the existing challenges in the education sector amid uncertain times, ERP solutions have emerged as an ideal tool for schools, colleges and universities. Using the right system not only combats challenges but rapidly scale the activities of the institutions. Furthermore, the integration and customisation of the solution are believed to deliver infinite opportunities and boost the adoption of digital technologies in the education sector.    

Disclaimer: The views expressed in the article above are those of the authors' and do not necessarily represent or reflect the views of this publishing house

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ERP Solutions digitization Educational Institution

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